Executive Personal Assistant Needed

Overview We are seeking a dynamic and highly organized Personal Assistant to join our team and support executive leadership with a wide range of administrative and operational tasks. This role is vital in ensuring smooth daily operations, managing schedules, coordinating projects, and facilitating effective communication across departments. The ideal candidate will thrive in a fast-paced environment, demonstrate exceptional organizational skills, and possess a proactive attitude to handle diverse responsibilities with professionalism and enthusiasm. This paid position offers an exciting opportunity to contribute to a thriving organization while honing your administrative expertise.

Responsibilities

Manage and coordinate complex calendars, including scheduling meetings, appointments, and business travel arrangements for executives. Provide comprehensive executive administrative support, including preparing reports, proofreading documents, transcribing meetings, and handling correspondence. Organize and facilitate events, meetings, and conferences, ensuring all logistics are seamlessly executed. Handle internal communication efficiently by managing multi-line phone systems, email correspondence, and collaboration with C-suite executives. Maintain confidentiality when handling sensitive information and ensure data entry accuracy using productivity software such as Microsoft Office, Google Workspace, and QuickBooks. Oversee office management duties including filing, front desk responsibilities, office supply inventory, and managing office equipment. Assist with bookkeeping tasks such as invoicing, expense tracking, and using software like QuickBooks for financial record keeping. Coordinate project activities across teams using project management tools to ensure timely completion of deliverables. Prepare business travel itineraries and arrangements while ensuring all logistical details are handled efficiently. Support document signing processes using electronic signature platforms like DocuSign and manage internal documentation workflows. Experience Proven experience as a Personal Assistant or Executive Assistant supporting senior management or C-suite executives in a professional environment. Demonstrated proficiency in office management tasks including filing systems, data entry, clerical work, and customer service. Strong technical skills with familiarity in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar), video conferencing software (Zoom, Microsoft Teams), and multi-line phone systems. Experience with bookkeeping software such as QuickBooks along with basic accounting knowledge is preferred. Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced setting. Exceptional written and verbal communication skills with strong proofreading and transcription abilities. Ability to handle confidential information discreetly while maintaining professionalism at all times. Prior experience managing calendars for multiple executives or working within project coordination environments is highly desirable. Join us to be part of an energetic team where your organizational talents will make a real impact! We value proactive individuals who excel at multitasking and thrive on delivering exceptional support that keeps our leadership running smoothly every day.