Employee Records & Payroll Policies

Part-Time HR & Payroll Specialist – Healthcare / Multi-Location Business Job Type: Part-Time | Remote | Ongoing Industry: Healthcare / Optometry Location: U.S. HR and payroll experience required About Us We are seeking an experienced, detail-oriented HR professional to help streamline and manage our human resources operations, including recruitment, employee onboarding, time and attendance, HRIS administration, and payroll coordination for our multi-location optometry offices . We are looking for someone who can establish efficient processes, ensure accuracy and compliance, and work closely with our leadership team. Key Responsibilities 1. Recruitment & Hiring Post and manage job openings across Indeed and other hiring platforms. Source and screen candidates for clinical, administrative, and management positions. Coordinate interviews, reference checks, offer letters, and onboarding. Maintain an organized recruitment pipeline and hiring tracker. 2. HRIS & Employee Management Manage and maintain our HRIS platform. Maintain accurate employee records, employment documents, and personnel files. Oversee new-hire onboarding and employee offboarding. Track employee status changes, compensation updates, and benefits eligibility. 3. Time, Attendance & PTO Monitor employee timekeeping, attendance, tardiness, and absences. Review timecards for accuracy and identify discrepancies. Administer PTO, sick leave, and attendance policies. Provide attendance and overtime reports to management. Help establish accountability and consistent attendance procedures across locations. 4. Payroll Administration Review and prepare payroll data for processing. Verify hours, overtime, PTO, bonuses, and payroll adjustments. Coordinate with our payroll provider to ensure accurate, timely payroll. Identify payroll discrepancies and recommend improvements. 5. HR Compliance & Process Improvement Assist with compliance with federal, Illinois, and Chicago employment regulations. Maintain employee handbooks, policies, and HR documentation. Help implement standardized HR procedures across all offices. Create HR dashboards and reports for management. Recommend automation and process improvements to reduce administrative workload.

Qualifications

Minimum 3–5 years of experience in U.S. HR administration, payroll, and recruitment. Strong experience with HRIS and payroll systems. Familiarity with Illinois employment laws, PTO, sick leave, overtime, and timekeeping requirements. Experience with multi-location healthcare practices or small-to-medium-sized businesses preferred. Proficiency in Excel, Google Sheets, and recruiting platforms. Highly organized, detail-oriented, proactive, and dependable. Excellent communication skills and ability to maintain confidentiality. Ideal Candidate We are seeking someone who is not simply an administrative assistant, but an experienced HR professional who can independently manage HR workflows, identify problems, implement solutions, and hold processes to consistent standards. This is an ongoing opportunity with potential to expand responsibilities as our organization grows. To Apply Please include: Your experience managing HR for U.S.-based companies. Which HRIS and payroll systems you have used. Your experience with recruitment and employee attendance management. Your familiarity with Illinois employment regulations. Your hourly rate and weekly availability. Examples of HR processes or systems you have implemented or improved. We are particularly interested in candidates who can help us build a streamlined, efficient, and accountable HR operation.