Remote Construction Project Controls Coordinator

# Remote Construction Project Coordinator / Project Controls Engineer – Canadian Construction Projects **Location:** Remote – India Preferred **Engagement:** Long-term, Part-time Initially (20–30 Hours/Week) **Experience:** 3–7 Years **Industry:** Multifamily Residential Construction – Canada ### About Us Mainframe Builds is a Calgary-based real estate development and construction management company specializing in modern multifamily residential, mixed-use, and urban infill developments. We are currently managing an active six-storey, 20-unit multifamily residential construction project in Calgary, Canada. We are looking for an experienced, highly organized, and proactive Construction Project Coordinator / Project Controls Engineer to support our project management team remotely. **Our objective is to bring structure, accountability, and efficiency to day-to-day construction management.** We need someone who can anticipate issues, coordinate deliverables, follow up with stakeholders, and help keep construction moving. ### Key Responsibilities **1. Project Scheduling and Resource Planning** - Prepare and maintain construction schedules and 3-week/6-week look-ahead plans. - Coordinate trade sequencing, manpower requirements, material availability, and site readiness. - Identify critical activities, dependencies, delays, and recovery opportunities. - Prepare trade-specific weekly work plans. **2. RFIs, Submittals, and Technical Coordination** - Review architectural, structural, mechanical, and electrical construction drawings. - Identify missing information, coordination conflicts, and constructability concerns. - Prepare clear, technically supported RFIs for consultants. - Coordinate shop drawings, material submittals, technical documentation, and approvals. - Maintain RFI and submittal registers with ownership, deadlines, and follow-ups. **3. Procore and Document Management** - Organize and maintain project documentation in Procore. - Track outstanding RFIs, submittals, action items, revisions, and approvals. - Ensure the construction team is working from current drawings and documents. - Maintain accurate and easily accessible project records. **4. Procurement and Trade Coordination** - Track procurement requirements, purchase orders, quotations, deliveries, and long-lead materials. - Coordinate with suppliers, subcontractors, consultants, and the on-site project team. - Identify missing materials, approvals, or information before they delay construction. - Support quantity takeoffs, quotation comparisons, and change-order tracking. **5. Project Reporting and Accountability** - Prepare concise daily updates and weekly project status reports. - Maintain action registers identifying responsibilities and target completion dates. - Escalate overdue decisions, missing information, and schedule risks. - Proactively follow up on outstanding tasks rather than waiting for instructions. ### Required Qualifications - 3+ years of relevant construction project coordination or project engineering experience. - Strong ability to read architectural, structural, mechanical, and electrical drawings. - Experience with RFIs, technical submittals, shop drawings, and construction documentation. - Proficiency in Procore or similar construction management platforms. - Experience with MS Project, Primavera P6, or equivalent scheduling tools. - Strong Excel, PDF markup, and professional communication skills. - Excellent written and spoken English. - Ability to work independently, manage priorities, and take ownership of deliverables. ### Preferred Qualifications - Previous experience supporting Canadian or US construction projects. - Experience with multifamily residential or mid-rise construction. - Familiarity with Canadian construction documentation and consultant approval workflows. - Experience with MEP coordination, procurement, and project controls. - Ability to overlap 2–3 hours with Calgary business hours. ### What Success Looks Like Within the first 30 days, we expect the selected freelancer to: 1. Review and organize existing project documentation and outstanding action items. 2. Establish reliable RFI, submittal, procurement, and approval trackers. 3. Develop a practical three-week construction look-ahead schedule. 4. Identify critical coordination issues and proactively follow up on them. 5. Establish a consistent weekly reporting and accountability process. ### How to Apply Please include: 1. A brief summary of your construction coordination experience. 2. Examples of Canadian or US construction projects you have supported. 3. Your experience with Procore, RFIs, submittals, and construction scheduling. 4. A sample construction look-ahead schedule, RFI register, or submittal tracker (with confidential information removed). 5. Your hourly rate, weekly availability, and earliest start date. **Please begin your proposal with the words "Construction Coordination" so we know you have read the requirements.** We are looking for a reliable long-term professional who can become an integral part of our project delivery team.