VIP Event Coordinator for Industry Conclave

*Job Title:* Event Coordinator – Dignitary Invitations & RSVP Management *Overview:* Seeking a freelance event coordinator to manage VIP/dignitary invitations for an upcoming industry conclave. *Scope of Work:* 1. Build and maintain a tracker of target dignitaries (government officials, industry leaders, institutional representatives, diplomatic/embassy contacts) 2. Draft formal invitation emails and letters 3. Follow up by phone/email to chase RSVPs and confirm attendance 4. Coordinate protocol requirements for senior officials (security clearance, seating precedence, arrival logistics) 5. Maintain a live confirmed-attendee list 6. Flag outreach gaps for escalation *Deliverables:* * Weekly RSVP tracker updates * Final confirmed dignitary list before the event * Invitation templates (email + formal letter) * Day-of contact sheet for confirmed VIPs *Ideal Candidate:* * Experience coordinating government, defence, or large corporate events * Comfortable with official/protocol-driven correspondence * Strong written communication skills * Remote-friendly; occasional in-person coordination a plus *Timeline:* Immediate start through event date *To Apply:* Share relevant event-coordination experience and availability.