Senior Accounts Payable Coordinator

ABOUT THE BRAND At Karl Lagerfeld, we are driven by Karl’s mantra: “Embrace the present and invent the future.” Always contemporary and forward-looking, the House of KARL LAGERFELD shares the creative vision and design aesthetic of its iconic founder, Karl Lagerfeld. We are the only fashion house that carries Karl’s name on its door and we strive to live up to this responsibility in everything we do, every day, with the utmost joy and passion. Our headquarters in Paris and in Amsterdam are home to a highly diverse and driven team of KARL family members that hail from over 35 countries. Together, we aim to create meaningful stories and product concepts that connect to Karl’s world and iconic attributes. Women’s & Men's ready-to-wear, bags, small leather goods, swimwear and underwear are managed directly from our Amsterdam headquarters, while other categories, including footwear, fragrances, eyewear and more, are developed with best-in-class licensing partners. We connect with our consumers on multiple levels, ensuring that our online and offline approach goes hand in hand. We thrive to maximize consumer engagement via more than 200 KL stores worldwide, our premium wholesale partners, and our strong digital footprint, spearheaded by our karllagerfeld.com and 35 countries. Our digital channels currently represent more than 30% of our overall full-price business. We are a dynamic, fast-growing and inclusive company built on professionalism and strong values. At KARL LAGERFELD we’re committed to working toward the highest standards of sustainability and integrity across all areas of our business,. In 2019, KARL LAGERFELD joined as a founding member of the Fashion Pact, a global sustainability initiative seeking to transform the fashion industry through objectives in three areas: climate, biodiversity and ocean protection.

THE ROLE

Are you looking to join a dynamic, fast-growing international fashion and retail company? We are seeking an experienced and detail-oriented Senior Accounts Payable Coordinator to support our Finance team. This role is responsible for managing the end-to-end accounts payable process, ensuring timely and accurate invoice processing, payment execution, vendor management, and compliance with internal controls. The ideal candidate has experience working with Finance ERP, Medius AP Automation, and possesses a solid understanding of the Purchase Order (PO) lifecycle within a retail environment. You will thrive in a fast-paced international setting, demonstrate strong organizational skills, and maintain a high level of accuracy and professionalism. Reporting directly to the Accounts Payable Team Lead, you will play a key role in supporting the financial operations of the business. KEY RESPONSIBILITIES: Invoice Processing & Vendor Management • Process supplier invoices accurately and efficiently through Medius and M3, ensuring compliance with company policies and procedures. • Perform thorough validation of invoice documentation and coding, allocating costs to the correct financial dimensions, entities, and cost center. • Monitor and manage invoice workflows, ensuring timely approvals and resolution of exceptions. • Maintain vendor master data, including the creation, modification, and validation of supplier records. • Develop and maintain strong relationships with external vendors and internal stakeholders. Purchase Order Management • Review and validate invoices against approved Purchase Orders and Goods Receipts. • Investigate and resolve PO-related discrepancies, including price variances, quantity mismatches, and missing receipts. • Work closely with Procurement, Retail Operations, and business stakeholders to ensure adherence to the Purchase-to-Pay (P2P) process. • Support continuous improvement of PO compliance and invoice automation processes. Payments & Cash Management • Prepare and process weekly payment runs, including both batch and manual payments, ensuring adherence to agreed payment terms. • Respond promptly to supplier inquiries regarding payment status and account reconciliations. • Record and reconcile bank transactions accurately within the accounting system. Reconciliations & Controls • Perform regular supplier statement reconciliations and proactively resolve discrepancies. • Monitor AP aging balances and follow up on outstanding items to ensure timely resolution. • Support month-end and year-end closing activities related to accounts payable. • Ensure compliance with internal controls, financial policies, and audit requirements. • Assist with internal and external audits by providing supporting documentation and responding to audit requests. Team & Administrative Support • Manage shared Accounts Payable mailboxes, ensuring effective communication and timely handling of requests. • Process employee expense claims in accordance with company policies and approval procedures. • Contribute to the continuous improvement of Accounts Payable processes and finance operations. • Support day-to-day Finance department activities as required. THE PROFILE: Experience & Knowledge • Minimum 3-4 years of Accounts Payable experience, preferably within an international retail, fashion, or consumer goods environment. • Hands-on experience with M3 ERP and Medius AP Automation is highly preferred. • Strong understanding of the Purchase-to-Pay (P2P) process, including Purchase Orders, Goods Receipts, and invoice matching. • Good knowledge of European VAT regulations and invoice compliance requirements. • Experience with vendor reconciliations, payment processing, and month-end activities. Education • Bachelor's degree in Finance, Accounting, Business Administration, or a related field. • Relevant accounting or Accounts Payable certifications are considered an advantage. Skills & Competencies • Strong analytical skills with exceptional attention to detail and accuracy. • Ability to prioritize workload effectively and meet deadlines in a fast-paced environment. • Excellent comm