Virtual Assistant for Resume Writing & Admin Tasks

## Flexible Virtual Assistant – Resume/CV, Email & Administrative Support I’m looking for a reliable and flexible Virtual Assistant who can support me with job applications, resume/CV preparation, email management, and various day-to-day administrative tasks. This is an ongoing role. I need someone who can work closely with me in real time during my main availability periods and who is comfortable with a flexible workload. ### Main Responsibilities You will help with tasks such as: * Creating and customizing resumes/CVs based on job descriptions I send you * Adjusting resumes to better match different positions and requirements * Preparing or editing cover letters and other job-application documents * Checking emails and identifying messages that require action * Drafting replies and helping execute necessary follow-up tasks * Researching information when needed * Organizing application information, documents, deadlines, and other administrative work * Assisting with other Virtual Assistant tasks as they come up I may sometimes give you a task while I am online and expect us to communicate and work on it together, so responsiveness during the main working periods is important. ### Main Availability Required – Japan Standard Time (JST / UTC+9) I especially need someone who is flexible during: **Saturday:** Afternoon → Evening → Night **Sunday:** Evening → Night → around Midnight **Monday:** From around 12:00 PM → Afternoon → Evening → Night, sometimes until around Midnight These are availability windows, **not continuous working hours**. For example, even if I am available for 8–10 hours, you may only have around 4–6 hours of actual work because I may take breaks, eat meals, handle other work, or simply have no task for you at that moment. During quieter periods, we can still communicate by message, but I may not be actively assigning tasks. ### Other Days / Times Outside the main periods above, availability is optional. If you want to work or respond at other times, that is welcome, but it is not a strict requirement because I may also be unavailable. ### Ideal Candidate I’m looking for someone who: * Has flexible availability * Can reliably work according to JST * Is especially available during the Saturday, Sunday, and Monday periods listed above * Can create professional resumes/CVs * Can understand job descriptions and tailor application documents accordingly * Has good English writing and communication skills * Is comfortable handling emails and administrative tasks * Can follow instructions carefully * Responds reasonably quickly while we are actively working together * Is comfortable with a workload that changes from week to week * Can use Google Docs, Google Sheets, Gmail, Microsoft Word, or similar tools * Is organized and trustworthy Experience as a Virtual Assistant, Executive Assistant, Recruitment Assistant, HR Assistant, or Job Application Assistant is a plus. ### Important Please do not apply if you require exactly the same fixed working hours every day. This role is better suited to someone who wants a **flexible ongoing arrangement**. Some days may be busy, while other days may have very little work. When applying, please tell me: 1. Your country and time zone 2. Your availability on Saturday, Sunday, and Monday in **JST** 3. How many hours per week you can realistically support me 4. Whether you have experience creating or tailoring resumes/CVs 5. Whether you have experience managing emails or working as a Virtual Assistant 6. Which tools you normally use (Google Docs, Word, Canva, ChatGPT, Sheets, etc.) 7. Your expected hourly rate 8. How quickly you can normally respond during our agreed active periods Please start your proposal with **“JST FLEXIBLE”** so I know you have read the full job description. I am looking for someone dependable whom I can continue working with long-term if the collaboration goes well.