Remote Administrative & Operations Coordinator

Remote Operations & Administrative Assistant - Role: Part-time Operations Coordinator / Assistant Daily Meeting: Approximately 11:30 AM–12:30 PM or 12:00 PM–1:00 PM IST, depending on the day's schedule. Key Responsibilities Daily Coordination: Attend a daily meeting with the team, review ongoing work, identify action items, and maintain the daily task tracker. Records & Documentation: Organize images, files and records; upload them to relevant systems; maintain appropriate backups. System Auditing: Check that required documents, records, forms and system entries are complete and identify anything missing. Task Management: Maintain Google Sheets and task lists, follow up on pending items, and ensure tasks are taken through to completion. Customer Follow-ups: Monitor inquiries/messages, ensure timely responses, and follow up with existing customers where required. Forms & Administrative Work: Complete routine forms, prepare documents, obtain required approvals/signatures, and send completed documents through authorized accounts. Orders & External Coordination: Process orders, maintain order trackers, coordinate with external service providers/vendors, and follow up until delivery/completion. Research & Procurement: Research products/services, obtain quotations, compare prices and organize information for approval. Digital Operations: Assist with website updates, content uploads, online platforms, file organization and basic digital tasks. Team Communication: Coordinate through Google Chat and keep task discussions organized within the relevant threads. Process Documentation: Learn existing workflows and document recurring processes through short written SOPs and screen recordings so that processes remain standardized and transferable. Reporting: Provide clear Completed / Pending / Blocked / Next Action updates. What is expected The role is not limited to data entry. The person should be able to learn a process, execute it accurately, coordinate with others, follow up independently, and close the task without requiring repeated instructions.