Virtual Assistant for Client Coordination

Aethora Labs, Inc. is seeking a highly organized, proactive Virtual Assistant to support client communications, follow-ups, scheduling, and administrative coordination across our growing enterprise data licensing operations. The primary responsibilities include following up with prospective and existing clients, scheduling meetings, coordinating calendars, managing email correspondence, tracking outstanding requests, maintaining CRM records, and ensuring timely communication between clients and internal team members. The ideal candidate will be responsible for keeping conversations moving forward, confirming appointments, sending reminders, organizing client information, monitoring pending action items, and ensuring no opportunity or follow-up falls through the cracks. Candidates must have excellent written and verbal English communication skills, strong organizational abilities, experience with calendar management, email correspondence, CRM platforms, and the ability to independently manage multiple priorities. We are looking for someone who is professional, responsive, resourceful, persistent with follow-ups, and comfortable communicating with business owners, executives, and corporate representatives. This is primarily a client coordination, scheduling, follow-up, and administrative support role. No technical data management or programming experience is required. We are seeking a dependable, long-term team member who can take ownership of daily administrative activities and help maintain consistent engagement throughout our business development and client onboarding processes.