Virtual Operations Assistant Needed

Part-Time Virtual Administrative & Operations Assistant I’m a business owner looking for a dependable, organized freelance assistant to help with day-to-day tasks across my operations consulting business, real estate brokerage, and retail store. I need someone who can take ownership, follow through, and help get things off my plate without needing constant reminders. This would start part-time, with the opportunity to grow as we build a good working relationship. What you’ll help with: * Email management: Organize multiple inboxes, identify priorities, draft responses, track requests, and follow up on outstanding items. * Documents and client support: Gather and organize paperwork requested by clients, lenders, buyers, vendors, and title companies; prepare documents for review and coordinate delivery. * Purchasing support: Request vendor quotes, prepare price comparisons and purchase orders, track orders and deliveries, and follow up on missing information for construction consulting clients. * Manuals and workflows: Turn my notes, recordings, and walkthroughs into clear SOPs, training manuals, checklists, and step-by-step instructions. * Real estate administration: Maintain client files, track transaction deadlines, coordinate paperwork, and help organize a client CRM. * Retail administration: Maintain vendor information, track purchases and expenses, organize inventory spreadsheets, and assist with vendor communications and event preparation. * Task and calendar management: Keep an organized task list, schedule appointments, track deadlines, and provide a brief update on completed work and items needing my attention. The right person will: * Write and communicate clearly in English. * Be organized, resourceful, and comfortable switching between businesses. * Ask thoughtful questions, then work independently. * Handle confidential business and client information carefully. * Be comfortable learning software and using AI tools to work efficiently. * Have reliable internet and some availability during U.S. Central business hours. Experience with Google Workspace, Microsoft 365, spreadsheets, and document formatting is important. Experience with real estate, construction purchasing, JobTread, AccuLynx, QuickBooks Online, or Square is a plus. To apply, please include: 1. Your relevant experience and the tasks above you’re strongest in. 2. Your hourly rate, weekly availability, and time zone. 3. The software you’ve used. 4. A brief example of a process, checklist, or manual you’ve created, with confidential information removed. 5. How you manage competing priorities and keep a business owner updated. I’m looking for someone who enjoys bringing order to a busy business and building a dependable, long-term working relationship.